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Library Policies

The library exists to serve the Baker community. Non-Baker library users are welcome to use the library collection and services for study and research as time and space allow. Please click on a heading below to learn more about a particular library policy.

  • Borrowing +

    Who may check out materials:

    • Baker University faculty (including emeriti), staff and students are the primary clientele of the library and have the highest priority when needs for materials conflict.
    • We also check out materials to members of the Baldwin community, registered borrowers from KCLC libraries, registered borrowers from libraries in the Northeast Kansas Library System and pastors in the Kansas East Conference of the United Methodist Church.

  • Loan Periods +

    Loan periods are based on material type and borrower status.

    Resource Type
    (including government documents, which circulate accordingly)    		 Students & Community Borrowers Faculty Borrowers
    Circulating books, pamphlets, maps, posters, and microforms 4 weeks 4 months
    Circulating audio/visual materials (DVD, VHS, audio cassette, and some CDs) 7 days
    Interlibrary loan items Date set by lending library
    Reserve materials Usually 3 hours
    Rare books and e-books Non-circulating
    Other materials (periodicals (newspapers, magazines, journals, etc.) scores, LPs, reference books, and some CDs) Non-circulating 7 days

    Renewals

    Circulating materials from Baker or its consortium partner libraries may be renewed within the catalog.  Contact the This e-mail address is being protected from spambots. You need JavaScript enabled to view it  to renew items requested from libraries outside of the consortium.  If you are unsure how to renew materials, you can visit the library to renew the items in person.

  • Overdue & Lost Materials +

    Students & Community Borrowers

    Fines are $.10 per day for all items except reserve materials, for which the fine is $.25 per hour. There is a five day grace period, except for reserve materials. The first overdue notice arrives via Baker e-mail the day after the due date. At that point, the borrower has two additional days to return the material without penalty. Four weeks after the due date, the student is billed for the cost of replacing the item plus a $10.00 processing fee. The bill will be sent to the Business Office for collection if it is not paid in a timely manner.

    Faculty Borrowers

    Faculty receive an overdue notice the day after the item is due. Four weeks after the due date, they are billed for replacement of the item.

  • Confidentiality of Library Records +

    The Baker University Library upholds the principle of the library users’ right to privacy and confidentiality of personally identifiable information in accordance with federal and state laws and institutional policies.

    We keep only the personally identifiable information that is absolutely necessary for the operation of the library – for lending or providing access to library materials, providing library services such as reference, interlibrary loan and workshops. We regularly purge, delete, or shred information that is no longer necessary.

    Student, faculty and staff borrower records are supplied by the University administrative systems and updated on a regular basis to ensure accuracy. You may review your records upon presentation of proper identification. Non-Baker library users may also review their records upon presentation of proper identification.

    Only the Associate Vice President of Information Services is authorized to receive or comply with requests from law enforcement officers and to confer with University legal counsel before determining the proper response. No records will be released without a subpoena, warrant, court order or other investigatory document, issued by a court of competent jurisdiction that shows good cause and is in proper form.

  • Policy on the Use of Copyrighted Materials+

    The University Academic Council Learning Resources Committee shall provide educational resources and opportunities for Baker students, staff and faculty to become familiar with the copyright law, its implementation and enforcement.

    Members of the Baker Community are expected to use copyrighted materials in accordance with copyright laws (Title 17 of the United States Code, sect. 101 et seq.) by obtaining permission of the copyright owner, by licensing or paying royalties for use, or by using the material in accordance with one of the exemptions or limitations on copyright that are incorporated into the law.

    Additionally, the Director of Library Services may be called upon to put reliable copyright information at the disposal of individuals with specific questions. If further legal concerns remain, the Director of Library Services may consult with the Chief Academic Officer regarding legal assistance.  For guidance on complying with the copyright law visit the following web pages.

  • Student Intellectual Property +

    To respect student ownership of their intellectual efforts, the library now requires a permission form to be completed and signed by the student author before we will either make the work electronically available on the Web or lend the paper. Print and sign the student intellectual property form. Collins Library will be responsible for filing signed student intellectual property documents.

  • Collection Development +

    The primary focus of the library collection is on the support of teaching and learning at Baker University. Faculty involvement in the development of the collection is essential to its success.

    Reviews in professional publications and publishers' flyers provide excellent information on materials that will support the needs of our students.

    Requests for purchases in any format (print, audio-visual, etc.) should be directed to the Library Director, This e-mail address is being protected from spambots. You need JavaScript enabled to view it .