Welcome to the Office of the Registrar

Baker University maintains compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974 as amended. FERPA defines educational requirements which are designed to protect the privacy of students concerning their records maintained by Baker University.

FERPA accords students certain rights with respect to their education records.

The right to inspect and review their records
The right to request the amendment of their education records to ensure that they are not inaccurate, misleading, or otherwise in violation of privacy or other rights
The right to consent to disclosure of personally identifiable information contained in their education records, except to the extent that FERPA authorizes disclosure without consent
The right to file a complaint with the U. S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA

All requests to release, inspect, or review education records or to petition to amend education records should be made in writing to the University Registrar – Baker University P.O. Box 65, Baldwin City, KS 66006.

Education records may be disclosed without prior written consent to school officials having a legitimate educational interest. A school official is defined as a person employed by the university in an administrative, supervisory, academic, or support staff position (including law enforcement and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; a student serving on an official committee (such as a disciplinary or grievance board) ); or a student engaged in a teaching assistantship learning experience. A school official has a legitimate educational interest if the official needs to review an education record in order to perform a task that is his or her professional responsibility, related to a student’s education, related to the discipline of a student, or necessary for supportive service to the student. Determination of legitimate educational interest will be made by the University Registrar. Education records may also be disclosed without prior written consent of students in order to comply with a judicial order or subpoena, after receiving official documentation from a parent or guardian that establishes that the dependent status of a student and to various federal, state, and local authorities as outlined in the FERPA statute.

Release of Directory Information

Baker University hereby gives notice that it has designated the following categories of personally identifiable information as “directory information” under the Family Educational Rights and Privacy Act (FERPA) of 1974 (as amended). This information can be released without the prior consent of students as permitted by law. Under the terms of FERPA, Baker University defines directory information as follows: 

Name
Date of birth
Permanent address and telephone number
Baker email address
Dates of attendance
Enrollment status
Class level
Major area(s) of study
Honors and awards
Degree(s) conferred (including dates)
Photograph
Participation in officially recognized activities and sports
Height and weight of athletes

In order to request that your directory information not be made available to the public (including friends, family, and current or potential employers), a signed form must be submitted to the Office of the Registrar. All inquiries regarding this policy should be directed to the University Registrar (785.594.4530 or records@bakerU.edu).

Baker University is committed to providing “reasonable accommodations” in keeping with Section 504 of the Rehabilitation Act and the Americans with Disability Act of 1992. Students must provide appropriate documentation of the disability, which should include appropriate diagnostic testing and a recommendation form prepared by qualified personnel outside of Baker University. “Reasonable accommodations” will be determined by university staff in consultation with the student, faculty and/or staff member. Accommodations are not retroactive. Examples of accommodations include, but are not limited to, advocacy, extended test time, testing environment with minimal distractions, note-taking services, assistive technology, assessment referral, registration assistance, accessibility, and liaison to university academic service areas and to community agencies. Baker University staff provides accommodations only in the sense that they send confidential letters to faculty or administrative staff (in the cases of housing or dining services) explaining the nature of the student’s disability and suggested accommodations. These support services are designed to equalize opportunities for students with disabilities, not to lower academic standards or to alter the essential nature of the degree requirements. To that end, accommodations at Baker University do not include the following:

Reduced standards of academic performance
Special classes or programs for students with learning disabilities
Evaluation or diagnostic testing of learning disabilities
Separate or special tutorial programs for students with disabilities
Waivers of essential academic courses

Although certain facilities are not fully accessible to physically handicapped persons, Baker University will take such actions as are necessary to ensure that no qualified person is denied the benefits of, excluded from participation in, or use of any programs or activities provided by the University. Baker will meet federal standards of accessibility by reassignment of classes or other services to accessible locations, or through alterations or new construction. Structural changes to existing facilities will not be required where other methods are sufficient to comply with the federal standards as published.